Bids, RFPs and Purchasing

Purchasing

Shannon Milroy, Director
501 Virginia Street East, Room 101
Charleston, WV 25301
P: (304) 348-8014
F: (304) 348-8157  

Mailing Address:

P.O. Box 2749
Charleston, WV 25330

Hours of Operation:

Monday thru Friday: 9 a.m. - 5 p.m.
Closed Saturday and Sunday

Any vendor interested in being added to the City of Charleston bidders list should make this request by calling the Purchasing Director at (304) 348-8014 or sending an email to purchasing@cityofcharleston.org. The email should include the company name, contact person, address, telephone number, fax number, email address and the product(s) and/or service(s) the company is interested in receiving bids for, if and when these product(s) and/or services(s) are released for bid.

The Purchasing Director only takes sales meetings on Friday mornings. Vendors may call or email to set up an appointment.

For additional information, questions or comments, please contact the Purchasing Director via email to purchasing@cityofcharleston.org.

INVITATION FOR BID

The City of Charleston, WV will receive sealed bids in the City Manager's Office until 11:00 A.M., Friday, February 5, 2016, for purchase of one (1) new, unused Flatbed Service Truck with Air Compressor to be used by the Traffic Engineering Department. Bidders shall print on the outside of the envelope the project name and date due.  Specifications may be obtained from the Purchasing Director's Office by calling 304.348.8014 or email bids@cityofcharleston.org.  Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.

INVITATION FOR BID

CITY OF CHARLESTON
ADVERTISEMENT FOR BIDS
REPLACEMENT OF STORM SEWER PIPE AT 23rd STREET IN NORTH CHARLESTON
PROJECT NUMBER E302/16-096
 
 
The City of Charleston, West Virginia will receive sealed bids for the Replacement of Storm Sewer Pipe, located at the abandoned section of 23rd Street, West, North Charleston, until 11:00 A.M., Friday, February 5, 2016, in the City Manager’s Office on the first floor of City Hall.  Immediately following the scheduled closing time for the receipt of bids, all proposals which have been submitted in accordance with the project requirements will be publicly opened and read aloud.  The City reserves the right to reject any or all bids, to waive any informality in bidding, and to accept the bid considered to be in its best interest from the lowest responsible bidder.  All interested parties are invited to attend the bid opening. 
 
Plans and specifications may be obtained from the City Manager’s Office, and specifications may be examined at the following locations:
 
Contractor’s Association of West Virginia                                                              
2114 Kanawha Blvd. East                                                                                                                      
Charleston, WV 25311                                                                                    
                                                                                                                                                
City of Charleston
City Manager’s Office
501 Virginia St., East   Room 101
Charleston, WV 25301
 
The Contractor and any Subcontractors will be required to comply with all applicable Federal requirements pertaining to Affirmative Action, Equal Employment Opportunity, Federal Labor Standards, Copeland Anti-Kickback Act, Clean Air Act, Federal Water Pollution Control Act, and 
DBE/WBE goals as described in the Specifications.
 
A mandatory pre-bid conference for the purpose of discussing and clarifying the project plans and specifications will be held at 10:00 a.m. on Friday, January 29, 2016, in the City Engineer’s Office located at 114 Dickinson Street
 
All bidders shall include a cashier’s or certified check or a satisfactory bid bond furnished by a solvent surety company authorized to do business in the state of West Virginia in an amount equal to five percent (5%) of the total amount of the bid.  A West Virginia Contractor’s License Number must be included in the bid document submission.
 
The successful bidder will be required to furnish a Payment Bond for one hundred percent (100%) of the contract amount, a Performance Bond for one hundred percent (100%) of the contract amount; the fee for all bonds shall be included in the bid proposal.
 
No bid may be withdrawn after the scheduled closing time for the receipt of bids for at least thirty (30) days.
 

INVITATION FOR BID

 
The City of Charleston, WV will receive sealed bids in the City Manager's Office until 11:00 A.M., Friday, February 12, 2016, for purchase of one (1) new, GMC-3500 cab and chassis to accommodate a dump body and hoist to be transferred from an existing unit.  Specifications may be obtained from the Purchasing Director's Office by calling 304.348.8014 or email bids@cityofcharleston.org.  Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.
 

INVITATION FOR BID

 
The City of Charleston, WV will receive sealed bids in the City Manager's Office until 11:00 A.M., Friday, February 12, 2016, for purchase of one (1) new, unused Steel Flatbed Service Truck with Rails to be used by the Parks & Recreation Department.  Specifications may be obtained from the Purchasing Director's Office by calling 304.348.8014 or email bids@cityofcharleston.org.  Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.
 

 INVITATION FOR BID

The City of Charleston, West Virginia, hereinafter referred to as the Owner, invites qualified contractors to submit sealed bids for the Charleston Civic Center Sanitary Sewer Relocation Project. Sealed bids will be received at the offices of the City of Charleston’s City Manager’s Office until 2:00 pm, local time, on March 1, 2016 at which time and place the bids will be publicly opened and read.
 
A pre-bid conference will be held at 10:00 am local time, on Thursday February 4, 2016 at the Charleston Civic Center. Attendance at pre-bid conference is mandatory for prime bidders only. Deadline for all bidder’s questions is February 17, 2016.
 
This project will consist of the following contracts:
 
BID PACKAGE A - GENERAL CONTRACTOR/EXCAVATION/SELECT DEMOLITION
BID PACKAGE B - BORING AND JACKING CONTRACTOR
BID PACKAGE C - SANITARY SEWER UTILITY CONTRACTOR
COMBINED BID PACKAGES A, B, & C
 
Bidding Documents can be obtained by one of the following methods:
 
1. Prime Contract Bidders only may contact ZMM, Inc. Architects and Engineers at (304) 342-0159 and request information to access the firm’s online F.T.P. site for the Charleston Civic Center Sanitary Sewer Relocation Project. Once access is gained, Contractors can download Bidding Documents in form of PDF files at no charge.
2. Hard Copies may be obtained from Charleston Blueprint (304-343-1063) by General Contractors, Subcontractors, material suppliers and dealers by paying the actual cost of printing, binding and mailing; however such cost is not refundable.
 
Bidding documents may be examined at the following locations during regular business hours:
 
Kan.Valley Builder’s Assoc.
1627 Bigley Avenue
Charleston, WV  25302
304-342-7141/FAX 304-343-8014
 
Parkersburg/Marietta Contractor’s Association
2905 Emerson Avenue
Parkersburg, WV 26104
304- 484-6485/
FAX 304-428-7622
 
Contractors Association of WV
2114 Kanawha Boulevard East
Charleston, WV  25311
304-342-1166/FAX 304-342-1074
 
Pennsylvania Builders Exchange 
1813 N. Franklin Street
Pittsburgh, PA 15233
412-922-4200/FAX 412-928-9406
 
Construction Employers Assoc.
of North Central WV,
2794 White Hall Blvd.
White Hall, WV 26554
304-367-1290/FAX 304-367-0126
 
McGraw-Hill Dodge Reports
Attn: Scan Department
3315 Central Avenue
Hot Springs, AR 71913-6138
781-430-2004
 
CMD Group
30 Technology Parkway South, Suite 100
Norcross, Georgia 30092
770-417-4000
FAX 800-317-0870
 
Each bid shall be accompanied by a bid bond, made payable to the Owner, in the amount of five percent (5%) of the base bid, in accordance with the Instructions to Bidders.
The Owner reserves the right to reject any or all bids, the right to waive minor informalities and procedures in bidding, and the right to withhold final award of contract for 60 days after opening bids.
 
The bidder to whom the contract is awarded shall execute and deliver to the Owner within 10 days after the award, and before signing the contract, a corporate surety bond in a penal sum equal to at least the contract sum and the cost of such bond shall be paid by the bidder.