Bids, RFPs and Purchasing


Shannon Milroy, Director
501 Virginia Street East, Room 101
Charleston, WV 25301
P: (304) 348-8014
F: (304) 348-8157  

Mailing Address:

P.O. Box 2749
Charleston, WV 25330

Hours of Operation:

Monday thru Friday: 9 a.m. - 5 p.m.
Closed Saturday and Sunday

An informal “Interested Bidders List” is kept by the Director of Purchasing for reference when solicitations are released. Any vendor interested in being added to that list should make a request in writing by sending an email to The email should include the company name, contact person, address, telephone number, fax number, email address and the product(s) and/or service(s) the company is interested in receiving bids for, if and when these product(s) and/or services(s) are released for bid. Although the Director of Purchasing makes an effort to reach out to those on the Interested Bidders List, vendors should regularly consult the legal advertisements section of the local newspaper and this page for information on our latest opportunities. Other than this, there is no formal process for registering vendors to do business with the City.

The Purchasing Director only takes sales meetings on Friday mornings. Vendors may call or email to set up an appointment.

For additional information, questions or comments, please contact the Purchasing Director via email to


Sealed bids for the Schoenbaum Tennis Courts Asphalt & Storm Drainage Repairs Project will be received by the City of Charleston, until 10 a.m., local time on Tuesday, December 13, 2016, and then at said office publicly opened and read aloud.
This project involves the removal and replacement of existing asphalt tennis courts with supplemental sub surface drainage improvements. 
A mandatory pre-bid conference will be held Monday, November 28, 2016 at 11:00 a.m., local time at the Schoenbaum Tennis Courts, 3511 Venable Avenue, Charleston, WV 25301.
Contract Documents may be examined at the following locations:

Charleston City Hall
501 Virginia Street East, Room 101
Charleston, WV 25301
Office: 304-348-8014
Contractors Association of West Virginia
2114 Kanawha Boulevard, East
Charleston, WV  25311
Copies of the contract documents may be obtained by contacting the City’s Purchasing Director via email to or by telephone at (304) 348-8014. 
Bids shall be submitted to the attention of Shannon Milroy, Purchasing Director, City of Charleston, 501 Virginia Street East, Room 101 Charleston, WV 25301. Bids may not be modified or withdrawn for a period of 60 days after receipt of Bids without forfeiture of Bid security, not as a penalty but as liquidated damages. A five percent (5%) Bid Bond or certified cashier’s check must accompany all bids.
Bidders on this work shall be required to comply with the President’s Executive Order No. 11246 which prohibits discrimination in employment regarding race, creed, color, sex, national origin, or physical disability, and bidders shall also comply with Title VI of the Civil Rights Act of 1964, the Davis-Bacon Act, the Anti-Kickback Act, and the Contract Work Hours Standards Act.
Any Contractor submitting a bid on this project hereby certifies, indicates, and acknowledges that he/she holds a current WV Contractor’s License on the date of the bid opening, and meets all the qualifications required by the statutes of the State and subdivision in which the work is to be performed and acknowledges the guidelines of the Enhancement Grant Program and all applicable State and Federal Regulations
The City of Charleston reserves the right to reject any or all bids and to waive any informality therein.