Bids, RFPs and Purchasing


Shannon Milroy, Director
501 Virginia Street East, Room 101
Charleston, WV 25301
P: (304) 348-8014
F: (304) 348-8157  

Mailing Address:

P.O. Box 2749
Charleston, WV 25330

Hours of Operation:

Monday thru Friday: 9 a.m. - 5 p.m.
Closed Saturday and Sunday

Any vendor interested in being added to the City of Charleston bidders list should make this request by calling the Purchasing Director at (304) 348-8014 or sending an email to The email should include the company name, contact person, address, telephone number, fax number, email address and the product(s) and/or service(s) the company is interested in receiving bids for, if and when these product(s) and/or services(s) are released for bid.

The Purchasing Director only takes sales meetings on Friday mornings. Vendors may call or email to set up an appointment.

For additional information, questions or comments, please contact the Purchasing Director via email to


The City of Charleston, West Virginia will receive sealed bids for the Concrete Curb and Sidewalk Project until 10:00 a.m., Monday, June 27, 2016 in the City Manager’s Office on the first floor of City Hall. Immediately following the scheduled closing time for the receipt of bids, all proposals which have been submitted in accordance with the project requirements will be publicly opened and read aloud. The City reserves the right to reject any or all bids, to waive any informalities in bidding, and to accept the bid considered to be in its best interest from the lowest responsible bidder. All interested parties are invited to attend the bid opening. 
Plans and specifications may be obtained from the City Manager’s Office.  Plans and specifications may be examined at the following locations:
Contractor’s Association of West Virginia
2114 Kanawha Blvd., East
Charleston, WV 25311  
City of Charleston
City Manager’s Office
501 Virginia St., East; Room 101
Charleston, WV 25301
The Contractor will be required to comply with all applicable Federal requirements pertaining to Affirmative Action, Employment Opportunity, Federal Labor Standards, Davis-Bacon Wage Rates, Copeland Anti-Kickback Act, and DBE/WBE goals as described in the Specifications.
A mandatory pre-bid conference for the purpose of discussing and clarifying the project plans and specifications will be held at 10:00 a.m. on Tuesday, June 21, 2016, in the City Engineer’s Office located at 105 McFarland St.
All bidders shall include a cashier’s or certified check or a satisfactory bid bond furnished by a solvent surety company authorized to do business in the state of West Virginia in an amount equal to five percent (5%) of the total amount of the bid. A West Virginia Contractor’s License Number must be included in the bid submission.
The successful bidder will be required to furnish Payment and Performance Bonds, each for one-hundred percent (100%) of the contract amount; the fee for all bonds shall be included in the bid proposal.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for at least thirty (30) days.