Bids, RFPs and Purchasing

Purchasing

Shannon Milroy, Director
501 Virginia Street East, Room 101
Charleston, WV 25301
P: (304) 348-8014
F: (304) 348-8157  

Mailing Address:

P.O. Box 2749
Charleston, WV 25330

Hours of Operation:

Monday thru Friday: 9 a.m. - 5 p.m.
Closed Saturday and Sunday

Any vendor interested in being added to the City of Charleston bidders list should make this request by calling the Purchasing Director at (304) 348-8014 or sending an email to purchasing@cityofcharleston.org. The email should include the company name, contact person, address, telephone number, fax number, email address and the product(s) and/or service(s) the company is interested in receiving bids for, if and when these product(s) and/or services(s) are released for bid.

The Purchasing Director only takes sales meetings on Friday mornings. Vendors may call or email to set up an appointment.

For additional information, questions or comments, please contact the Purchasing Director via email to purchasing@cityofcharleston.org.

Invitation For Bid

CITY OF CHARLESTON
ADVERTISEMENT FOR BIDS
STORM SEWER REHABILITATION PROJECT
CURED IN PLACE PIPE (CIPP) LINING, VARIOUS LOCATIONS
PROJECT NUMBER E3 08/15-094
 
The City of Charleston, West Virginia will receive sealed bids for the installation of CIPP within storm sewer pipes at various locations until 10:00 a.m., Thursday, August 13, 2015 in the City Manager’s Office on the first floor of City Hall. Immediately following the scheduled closing time for the receipt of bids, all proposals which have been submitted in accordance with the project requirements will be publicly opened and read aloud. The City reserves the right to reject any or all bids, to waive any informalities in bidding, and to accept the bid considered to be in its best interest from the lowest responsible bidder. All interested parties are invited to attend the bid opening. 
 
Plans and specifications may be obtained from the City Manager’s Office. Plans and specifications may be examined at the following locations:
 
Contractor’s Association of West Virginia
2114 Kanawha Blvd., East
Charleston, WV 25311  
City of Charleston
City Manager’s Office
501 Virginia St., East; Room 101
Charleston, WV 25301
 
The Contractor will be required to comply with all applicable Federal requirements pertaining to Affirmative Action, Employment Opportunity, Federal Labor Standards, Copeland Anti-Kickback Act, and DBE/WBE goals as described in the Specifications.
A mandatory pre-bid conference for the purpose of discussing and clarifying the project plans and specifications will be held at 10:00 a.m. on Thursday, August 6, 2015, in the City Engineer’s Office located at 114 Dickinson Street.
 
All bidders shall include a cashier’s or certified check or a satisfactory bid bond furnished by a solvent surety company authorized to do business in the state of West Virginia in an amount equal to five percent (5%) of the total amount of the bid. A West Virginia Contractor’s License Number must be included in the bid submission.
The successful bidder will be required to furnish Performance and Payment Bonds each equal to one-hundred percent (100%) of the contract amount; the fee for all bonds shall be included in the bid proposal.
 
No bid may be withdrawn after the scheduled closing time for the receipt of bids for at least thirty (30) days.
 

Invitation For Bid

The City of Charleston, WV will receive sealed bids in the City Manager’s Office until 11:00 A.M., Monday, August 3, 2015, for Centrex/PRI/Long Distance Phone Service for the City of Charleston’s Information Systems Department. Specifications may be obtained from the Purchasing Director’s Office by calling 304.348.8014 or email bids@cityofcharleston.org.  Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.

Invitation For Bid

The City of Charleston, WV will receive sealed bids in the City Manager’s Office until 11:00 A.M., Friday, August 7, 2015, for the replacement of the existing Coliseum Sound System at the Charleston Civic Center. Specifications may be obtained from the Purchasing Director’s office by calling 304.348.8014, or email bids@cityofcharleston.org. Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.

Invitation For Bid

The City of Charleston, WV will receive sealed bids in the City Manager’s Office until 11:00 A.M., Wednesday, August 12, 2015, for the re-chassis and reconditioning of two (2) Type 1 Ambulances currently owned and to be used by the Charleston Fire Department. Specifications may be obtained from the Purchasing Director’s Office by calling 304.348.8014 or email bids@cityofcharleston.org. Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all bids.

Invitation For Bid

The City of Charleston, West Virginia is requesting statements of qualifications from Design/Build Teams for Design and Construction Services for the Magic Island Splash Pad Project. Qualifications Submittals are due no later than 4 p.m., Wednesday, August 19, 2015 in the City Manager’s Office, 501 Virginia Street, East, Room 101; Charleston, WV 25301. RFQ documents may be obtained from the Purchasing Director’s Office by calling 304.348.8014, or emailing bids@cityofcharleston.org.  Bidders must certify they practice equal employment opportunities.  The City reserves the right to reject any or all proposals.

 Invitation For Bid

CITY OF CHARLESTON
OFFICE OF THE CITY MANAGER
 
APPLICATION TO SOLICIT DESIGN-BUILD SERVICES
 
NOW comes your City Manager, pursuant to Charleston Municipal Code Sec. 3-16, to make application before the Finance Committee to solicit design-build services, and in support of the same submits the following:
 
(A) Description of the project and scope of work:
 
Design, furnish, deliver and install splash pad equipment and other furnishings at Magic Island that create opportunities for nature-based play while educating people about the environment, particularly water resource stewardship; all of which is consistent with grant proposal and award MOU with the National Recreation and Park Association.
 
(B) Project Budget or estimated cost range, and source of funding
 
The City has been awarded a $150,000 Building Better Communities Grant from the National Recreation and Park Association which was made possible through the support of American Water Charitable Foundation. While this grant does not require a match, based upon preliminary information we anticipate that the type of facility we desire will require a budget of $300,000, with the balance coming from our Facility Maintenance Fund.
 
(C) Known project timing or scheduling considerations
 
The Building Better Communities Grant Program MOU requires that the project be completed by December 31, 2015.
 
(D) Known considerations for coordination of design and construction expertise
 
It is anticipated that the splash pad envisioned by our grant award will involve, in large part, manufactured systems which will require specialized design and installation technology, including advanced water management solutions, materials, and equipment, along with advanced knowledge of health, safety and operational considerations. In addition to those unique product and design considerations, we have a site location with unique environmental factors, including flooding, and a relatively short timeframe for completion which may impact upon the project scope, delivery, and warranties. Consequently, coordination of design and construction expertise will be of utmost importance to delivering a successful project of this nature.
 
(E) Procurement of Performance Criteria Developer
 
The City Engineer, using due diligence and available industry information, is capable of putting together the performance criteria necessary to solicit and evaluate design-build proposals for this project. See Certification of Sufficiency attached hereto.
 
(F) Proposed procurement/selection process
 
(1) Submittal Requirements
 
At a minimum:
 
(a) Proposals shall include an Introduction, giving a brief description of the bidders’s relevant experience, comments on the proposed project, and overall approach to the project and identification of all companies and individuals proposed to be involved with the project.
 
(b) Proposals shall include a Narrative of the design intent which describes how the proposal creates opportunities for nature-based play and educates people about the environment, particularly water resource stewardship.
 
(c) Proposals shall include a Work Plan, demonstrating how the project will be developed including all phases and a proposed schedule, and itentifying any opportunities for community and American Water employee volunteerism.
 
(d) Proposals shall include a Conceptual Design, including a layout of the splash pad and plan drawings that include all elements required by the performance criteria, including cut-sheets for all components utilized in the splash pad.
 
(e) Proposals shall include all Additional Information necessary to evaluate the qualifications criteria as outlined below.
 
(2) Qualification selection criteria
 
The relative ability of each Design-builder to perform the services required for this project shall be determined by the Evaluation Committee based upon the following criteria:
 
(a) Licensing, insurance, bonding and evidence of good standing with the State of West Virginia and the City of Charleston, including but not limited to, satisfaction of the requirements of W.Va. Code Sec 5-22A-7; namely, that the respondent shall be licensed to do business in the State and City and be a licensed architect or engineer or a general contractor; provided, that each design-builder may:
 
(i) assign or sublet the responsibility for professional design services to an architect or engineer licensed in this state. The architect or engineer shall carry, at all times, professional design liability insurance in an amount not less than $2,000,000 per occurrence; and/or
 
(ii) assign or sublet responsibility for construction or other services requiring a contractor's license to persons or entities licensed or otherwise qualified to provide those services in the State of West Virginia and the City of Charleston, or who may demonstrate the ability to obtain said license within 45 days of the contract award;
 
(b) Experience and technical expertise with projects of similar size and scope;
 
(c) History of past performance with similar projects, including owner's names and contact information, project type, location, time to completion and final cost compared to bid price and/or original budget;
 
(d) Qualifications, experience and licenses of key management and professional staff who will be assigned to this project;
 
(e) Staffing capabilities;
 
(f) Capacity to accomplish work in required time with a disclosure of present workload;
 
(g) Quality control and quality assurance policies and programs;
 
(h) Safety record with disclosure of safety and drug testing policies and programs;
 
(i) Subcontracting plan(s) including the qualifications and capabilities of known subcontractors;
 
(j) Architects and engineers of record and their West Virginia registration numbers;
 
(k) Ability to comply with conditions imposed by the Building Better Communities Grant as reflected in the MOU with the National Recreation and Park Association;
 
(l) Any other material information provided or solicited and not provided.
 
(3) Basis for recommending an award; determination of price
 
The Evaluation Committee shall make a recommendation for award of the contract to the responsive Design-builder with the Proposal of Best Value as measured by the Programmatic Intent, Price, Design-Build Team Qualifications, and compliance with Performance Criteria after appropriate evaluation and negotiations with one or more responsive Bidders.
 
(4) Make-up of evaluation committee
 
The five (5) member evaluation committee shall be made up of:
 
(a) The City Manager or his designee;
 
(b) The City Engineer or a designated licensed engineer from his office;
 
(c) The Director of Parks and Recreation or his designee;
 
(d) Two (2) City Council members appointed by the City Manager.
 
WHEREFORE, your City Manager requests authority to proceed accordingly.
 
Submitted and Filed this 1st day of July, 2015.
 
By: /s/
David D. Molgaard
City Manager
 
CITY OF CHARLESTON
OFFICE OF THE CITY ENGINEER
 
CERTIFICATION OF SUFFICIENCY
TO PROCEED WITH
APPLICATION TO SOLICIT DESIGN-BUILD SERVICES
 
NOW comes the City Engineer, pursuant to Charleston Municipal Code Sec. 3-16(a), and in support of the City Manager's application to solicit design-build services for Building Better Communities Grant Program Splash Pad Project at Magic Island, hereby certifies the following:
 
1. That I am a licensed Engineer registered with the State of West Virginia, W.Va., License No. 15434;
 
2. That I am familiar with the pending splash pad project which is the subject of this application;
 
3. That based upon my knowledge and understanding of the scope of the project, the site, and the program elements to be included in the design, it is my opinion that I can develop Performance Criteria which will be detailed enough to permit a qualified Design-Builder to submit responses and proposals in accordance to Requests for Qualifications and Technical Proposals, all as outlined in the City Manager's Application to Solicit Design-build Services.